For appointment-based businesses
The AI Receptionist That Answers Every Call and Books the Appointment
Answer every call. Book more customers. WarmDesk picks up 24/7, books appointments in the calendar you already use, and recovers the calls your team would otherwise miss.
- Answers on the first ring, 24/7
- Books into your existing scheduling system
- Hands urgent calls to your team by your rules
Incoming call
Ringing…
Hi, I'd like to book a consultation this week.
Happy to help. I have Thursday at 2:00 or Friday at 10:30. Which works best?
Friday at 10:30 is perfect.
You're booked for Friday at 10:30 AM. I've texted you a confirmation.
Step 1/5 · A customer calls your business
24/7
Every call answered
<1 ring
Time to pick up
1 call
Inquiry to booked appointment
Days
Typical time to go live
#01 - Answering
Every call answered. Most of them booked.
WarmDesk picks up in your business's name and resolves the call whenever it's safe to, instead of handing your team a stack of messages.
First-ring pickup, including overflow, lunch, nights and holidays.
Incoming call
Answered by WarmDesk · 0:01
Hi, I'd like to book a consultation this week.
Happy to help. I have Thursday at 2:00 or Friday at 10:30. Which works best?
Friday at 10:30 is perfect.
You're booked for Friday at 10:30 AM. I've texted you a confirmation.
Incoming call
Answered by WarmDesk · 0:01
Hi, I'd like to book a consultation this week.
Happy to help. I have Thursday at 2:00 or Friday at 10:30. Which works best?
Friday at 10:30 is perfect.
You're booked for Friday at 10:30 AM. I've texted you a confirmation.
The difference
Your business doesn't need another answering service
Traditional answering services take messages. WarmDesk completes the next step.
Traditional answering service
- 01Customer calls
- 02Someone answers
- 03Takes a message
- 04Your team calls back
- 05Maybe the customer booksMaybe
WarmDesk
- 01Customer calls
- 02AI answers instantly
- 03Understands the request
- 04Checks availability
- 05Books the appointment
- 06Sends confirmation & follows upBooked
#02 - Scheduling
Customers book by describing what they need.
WarmDesk books into the scheduling system you already use. There's nothing to migrate and no new calendar for your team.
Works out the service, staff member and timing from plain language.
Priya said to come back for a follow-up in about two weeks.
- Service
- Follow-up · 30 min
- With
- Priya
- Window
- Oct 9 – Oct 13
- Customer
- Verified by phone number
Priya said to come back for a follow-up in about two weeks.
- Service
- Follow-up · 30 min
- With
- Priya
- Window
- Oct 9 – Oct 13
- Customer
- Verified by phone number
#03 - After the call
Recover the customers who slip through.
Missed calls, unbooked inquiries, lapsed customers and last-minute cancellations, all worked automatically.
Texts and calls back abandoned callers before they try the next business.
(555) 014-2290
Recovered2:14 PM
Missed call, all lines busy
2:14 PM
Text sent: "Sorry we missed you, can we call you back?"
2:15 PM
WarmDesk calls the customer back
2:17 PM
First appointment booked for Monday
(555) 014-2290
Recovered2:14 PM
Missed call, all lines busy
2:14 PM
Text sent: "Sorry we missed you, can we call you back?"
2:15 PM
WarmDesk calls the customer back
2:17 PM
First appointment booked for Monday
Pricing
Pilot pricing, charged per call
Pick a plan with calls included. Prices exclude 18% GST. Each call can last up to 5 minutes.
After-Hours
We answer your calls when you're closed: evenings, weekends and holidays.
₹2,199/month
- Up to 150 calls a month
- Extra calls ₹10 each
- Appointment booking and rescheduling
- Urgent calls passed to your team
Full Coverage
Most popularWe answer all day, including busy hours and breaks, plus after hours.
₹5,699/month
- Up to 500 calls a month
- Extra calls ₹10 each
- Everything in After-Hours
- Daytime overflow and break coverage
Calling Your Customers
We call your customers for reminders and follow-ups.
₹15/call
- You only pay when someone picks up
- Appointment reminders
- Follow-ups and rebooking
- Add to any plan
Explore
Find the right fit for your business
AI receptionist
Automated handling of routine front-desk calls.
AI answering service
24/7 answering that books instead of taking messages.
AI appointment scheduling
Customers book by describing what they need.
Healthcare
Clinics and practices, with a signed BAA and HIPAA safeguards.
Salons & spas
Bookings by service and stylist, plus rebooking.
Home services
Jobs booked and emergencies dispatched, day or night.
FAQ
Common questions
An answering service covers your phones when staff can't. An AI receptionist also completes front-desk work like booking and intake. WarmDesk does both: it answers every call and books appointments instead of leaving messages.
Get started
Answer every call. Book more customers.
See how WarmDesk turns your phone line into your most reliable source of booked appointments.